Lynn and Bill,
  Thank you for the institution-specific and AIR resources on document retention. I'll look into both of them and start working with those departments on implementing what we learn.
Dr. J. Paul Pennington
Dean of Distance Education & Institutional Research
Professor, Urban/Intercultural Ministries
Cincinnati Christian University
Ph: (513) 244-8181
Fx: (513) 244-8123
Em: [log in to unmask]

________________________________

From: Ohio Association for Institutional Research (Ohio AIR) on behalf of William E. Knight
Sent: Mon 10/29/2007 4:17 PM
To: [log in to unmask]
Subject: Re: Document Retention Policies for Accounting/Financial Aid/Human Resources


All,

See chapter 9 of the AIR Primer for Institutional Research (2003).  Don't have a copy?  Get one from AIR at https://secure.airweb3.org/page.asp?page=1095  They are also healthier than candy for trick-or-treat and make good stocking stuffers, so stock up.

Bill








At 03:05 PM 10/29/2007, you wrote:


	Colleagues,
	  Our accountant asked me today whether I had come across any document retention policies for accounting/financial aid/ human resources. I wondered if any of you might have something available for us to review and work off of. I know we keep this information in several forms, but we don't have clear guidelines. In my IR role I'm finding it difficult to find some historical data because of those inconsistencies. So I'm asking for him and me both.
	  Thank you for any input.
	 
	Dr. J. Paul Pennington, Ed.D.
	Dean of Distance Education and Institutional Research
	Professor, Urban/Intercultural Ministries
	Cincinnati Christian University
	Ph: (513) 244-8181
	Fx: (513) 244-8123
	Em: [log in to unmask]

Dr. William E. Knight                                      (419) 372-7816 (voice) 
Ast. VP, Planning and Accountability               (419) 372-5315 (fax) 
Professional Associate, HESA                        [log in to unmask] 
Bowling Green State University                       www.bgsu.edu/offices/ir <http://www.bgsu.edu/offices/ir>  
708 East Wooster St. 
Bowling Green, Ohio 43403-0087

shamelessly stolen IR and planning-related quotes: 
"If you torture numbers long enough they'll confess to anything." 
"If you want a green suit turn on a green light." 
"You don't fatten the pig by weighing it." 
"Not everything that counts can be counted, and not everything that can be counted counts." 
"Statistics are no substitute for judgment . . . and vice versa." 
"People don't plan to fail; they fail to plan." 
"The only people who really welcome change are wet babies." 
"Change isn't about solving problems, its about living in a better future."
"Data don't speak to strangers."
"When you're finished changing, you're finished." 
"Without data, you're just another person with an opinion."
"Statistics are like bikinis.  What they reveal is suggestive, but what they conceal is vital." 
"Policy makers generally rely on research in the way a drunk uses a lamppost, for support not illumination."