HI! This message involves primarily second year students.  
Please make sure you are following the necessary procedures for your
research project/thesis.  Those of you who are graduating in December, need
to be particularly careful with the deadlines and all.  Last year, I gave
you a copy of the Research procedures and the Graduation checklist.  For
your convenience I am including them in this message.  Make sure you ask me
if you have any questions. FC

 CHECKLIST FOR FINAL RESEARCH PROJECT
  (A.K.A. COMPS PAPER) COMPLETION
 
 2 Semesters prior to graduation 
à Student obtains a project advisor
à Time line developed by student and advisor
à Literature search begun	
à Selection of 4 potential committee members by advisor and student
à Submit Final Research Project Committee Members Form  to Director of
Graduate Studies 
 by Monday of the 9th week of the semester
à Graduate director will assign the 2 committee members
à Final Research Project Outline to be approved, in writing, by all
committee members 
 by Monday of the last week of classes 
à Submit Final Research Project Outline Approval Form to Director of
Graduate Studies 
 	
 Graduating Semester
à Obtain Human Subjects approval - if applicable
à Submit first draft to advisor
  by Monday of the 6th week of the semester
à Submit final revised draft to all committee members 
  by 4 weeks prior to graduation
à Submit Certificate for Awarding the Master’s Degree signed by all
committee members to the University
  by 11 working days (or two weeks)  prior to graduation
 
 

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*************
 *The final research project committee will determine whether initial
drafts will be reviewed by the advisor only, or by the entire committee.
 *Reviews from committee members will be given directly to the student
unless otherwise indicated by the committee chair.
 *Students are responsible for obtaining the necessary forms listed above
from the Director of Graduate Studies.  The Certificate for Awarding the
Master’s Degree is prepared by the Speech and Hearing Clinic Office Staff.

Master’s Degree is prepared by the Speech and Hearing Clinic Office Staff.

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*************

CHECK LIST FOR THESIS COMPLETION

 Spring Semester  of First Year
à Student obtains a level A standing faculty thesis advisor
à Topic approved by advisor
à Time line developed by student and advisor
à Literature search begun
 	
 Fall Semester of Second Year
à Selection of 2 committee members by advisor and student
à Each committee member signs the Thesis Committee Members Form
à Submit the Thesis Committee Members Form to the Director of Graduate Studies
à Submit thesis proposal to committee members 
à Obtain Human Subjects Approval from all institutions involved
à Proposal meeting held between student and  all committee members 
à Proposal approved, in writing,  by all members of committee 
à Submit Thesis Proposal Approval Form to Director of Graduate Studies
à Revise proposal - convert to past tense
 	
 Spring Semester Second Year (Graduating Semester)
à Collect all data (by beginning of February)
à Complete data analysis (by mid February)
à Complete writing Chapters 4 (Results) and 5 (Discussion) (by end of
February)
à Submit to all committee members for revisions (by mid March)
à Schedule oral defense (4-5 weeks prior to graduation, about April 1st)
à Complete final revisions, if needed
à Submit Thesis and Certificate signed by all committee members to the
University 
 by 11 working days (or two weeks)  prior to graduation
 
 

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*************
 *The thesis committee will determine whether initial drafts will be
reviewed by the advisor only, or by the entire committee.
 
 *Reviews from committee members will be given directly to the student
unless otherwise indicated by the committee chair.

unless otherwise indicated by the committee chair.

****************************************************************************
*************
 
General Graduation Procedures


In order for the student to graduate in a given semester, all the necessary
paperwork needs to be received by the Graduate School by the designated
deadlines.  Please familiarize yourself with the deadlines as indicated in
The Miami Bulletin and the Miami University Graduate School Guide for
Preparing Theses and Dissertations. 

By the end of the second week of your graduating semester you need to
contact your academic advisor in order to initiate the completion of the
necessary paper work relating to the fulfillment of all clinical and
academic requirements. August graduates should initiate the process before
the end of the Spring semester of the graduating year.   Please keep in
mind that all pending requirements such as Incompletes need to be resolved
in order for a student to be eligible for graduation.   The Certificate for
awarding the Master’s Degree needs to be in the Graduate School 11 working
days prior to graduation.  It is the student’s responsibility to ensure
that all information on that certificate is correct, including their name,
number of transfer hours, etc. (see Appendix 6 for a sample copy).
Students have 5 years from the time of initial full time registration in
the master’s program to complete the degree.  


CHECKLIST FOR GRADUATION

à Fill out Application for Graduation in the Commencement Office  
 - by 2 weeks into graduating semester.
à Complete a rough draft of your Certificate for Awarding the Master’s
Degree and return to Susan Chabot - around Mid-Term of graduating semester.
à Certificate for awarding the Master’s Degree final draft must be in the
graduate school who will send it to the commencement office - at least 11
working days before graduation.
à Complete all incompletes  using  Change of Grade form - as soon as possible
à Give all Clinical Clock Hour sheets to Susan Chabot 
 - as soon as required hours are completed
à Make sure a copy of all previous graduate and undergraduate clinical
hours from other colleges and/or universities is on file in the clinic
à Complete  ASHA Application, except for sections 60, 67, and 68, which Dr.
Van Vliet will complete - as soon as possible
à Complete an application for State Licensure, this includes a certificate
which must be signed by a university official, notarized and received by
the board between one month to one week before the board meeting depending
upon the state.  See State Licensure Procedures, which you need to acquire
from the individual state, for more information.
à If applicable complete Application for School Certification for the state
in which you will be working.  The Miami School of Education has the
required forms for Ohio Certification.
à (*Not required, but recommended) Register and complete the National ASHA
Exam - have scores sent to ASHA, State Licensure Boards, and Miami University.
à Order cap and gown
à If you changed from thesis to final research project, be sure to remind
your advisor to convert COM 700 to COM 711 or COM 660
à If completing a Thesis, take it to the graduate school for approval
(should take between 20 minutes to an hour) - 3 weeks prior to graduation.
If completing a Thesis, the bound copy along with the approval forms needs
to be deposited in the library-  at least 



Fofi Constantinidou, Ph.D.
Assistant Professor &
 Director of Graduate Studies
Speech Pathology and Audiology
Miami University
Oxford, OH 45056
(513) 529-2507
(513) 529-2502 (fax)
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